Documents flow through
your office at Internet speed. To keep pace with the unprecedented
rate at which information moves, forward-thinking companies are implementing
the most advanced technology available, from scanners and production
volume printers to Internet fax machines and high-speed intranets.
Yet many of the same organisations using technology to streamline
knowledge throughout the enterprise do not have a clear plan as to
how to account for and effectively control all of these new assets.
Inevitably, whenever new technology is required, additional challenges
follow:
Under-managed
assets
A study by the Gartner Group in 2001 found that output equipment (i.e.
copiers, printers, faxes and scanners) is one of the most overlooked
and under-managed assets in many businesses. This equipment can cost
between 1 and 3% of revenue per year.
Random
purchasing
Because decision-making and budgets are often spread over wide areas,
equipment purchasing becomes fragmented and many offices are made
up of a patchwork of disparate systems. Frequently, organisations
don’t even know how many output devices they own, let alone
the cumulative amount they are spending on technology, maintenance
and supplies.
Uninformed
decisions
Equipment purchases based on “guesstimates” of volume,
rather than on proven data, result in technology not matched to end-user
demands. This leads to worker frustration and reduced office productivity.
Inefficient use of resources
In many organisations, documents are inappropriately printed on desktop
devices that cost 2 to 4 times more per page than higher-volume machines.
This results in increased maintenance costs and downtime for low-volume
devices while the company still has to maintain idle production machines.
WASLET expertise helps you to analyse, understand and optimise your
document output environment. By producing a comprehensive tool and
customised report, we will make recommendations that help you to:
Identify
and reduce print / copy costs Measure and fine-tune device
usage Unlock expense-reducing opportunities Discover potential productivity
enhancements Improve processes and rationalisation Increase service and satisfaction
levels
Identify
and reduce print / copy costs